The President shall be the principal executive officer of the organization and shall in general manage, direct and control the activities and business affairs of the organization.  He or she shall preside at all meetings of the Members.  The President may sign with any other proper office of the organization any contracts, leases, or other instruments with which the Board of Directors has authorized to be executed.  The president has final review and approval of all communications and is responsible to transition newly elected officers.

• Set/propose meeting dates and locations for the yearly board meetings
• Work closely with Secretary to create, propose and circulate agendas to all board members regarding board meetings in advance of meeting dates.
• Preside over all regular board, special and strategic planning meetings
• Attend and contribute (where asked by chairperson) to all SCRC Committee Planning Meetings.
• Preside over all SCRC Membership Meetings
• Notify SCRC Board Members of all issues requiring a vote
• Select nominating committee’s for executive board members and SCRC board members for the upcoming term.
• Make sure SCRC Board is in compliance with Bylaws
• Direct the actions of the other SCRC Board Members as needed
• Seek the resignations of non-participating SCRC Board Members
• Sign SCRC checks, when Treasurer is absent or unable to do so

General Duties

• Provide Treasurers Report to Executive Board in advance of meetings.
• Assist with the budgeting costs for upcoming events.
• Obtain final event budget and upload to QuickBooks.
• Use Wells Online Bill Payment for check writing and expense reimbursements.
• Deposit cash and checks post-event at Wells Fargo branches.
• Maintain Board Financial Records.
• Reconcile QuickBooks post-events and monthly.
• Maintain Square account for credit card processing at events.
• Reconcile Square post-events to QuickBooks.
• Create monthly and annual Financial Statements.
• Upload Authorize.net activity to QuickBooks.
• Create QuickBooks sales invoices at Board member request.
• Provide QuickBooks Sales Invoice collection information to Board members.
• Approve QuickBooks expense reports entered by Board members.
• Assist Membership Chair with registrations at events and meetings as needed.
• Prepare Annual Board D&O Insurance renewal documents.
• Prepare Annual Secretary of State Information Return.
• Prepare Annual Exempt Organization Federal and State tax returns.
• Insure compliance with statutory reporting & not-for-profit exempt organizational filings.
• Focus on options to reduce use of paper-based financial documents and transactions.

General Duties (Board Meetings)

• Maintain a permanent seat on the Executive Committee.
• Coordinate the location of all Board meetings.
• Attend all Board meetings.
• If unable to attend a Board meeting, ensure a replacement has been identified in advance to take the meeting minutes.  Advise President in advance of meeting of absent and who the scribe will be.
• Assist President and Vice President in developing Board meeting agenda.
• Notify Board and distribute meeting agenda (to include date, time, place and topics) at least 3 days in advance of meeting date.
• Obtain Board member RSVP’s for all scheduled board meetings or conference calls.
• Prepare the Board minutes and distribute to all Board members:
  • Distribute within one (1) week of when board meeting was held
  • Ensure Action Items are identified for applicable Board members.
  • Ensure written proof in the minutes of all votes (for, against, abstain).

Administrative Duties

• Coordinate in advance with the By-Laws Chairperson to ensure By-Laws have been reviewed by the By-Laws Chairperson for any correction, deletion and/or modification. 
• At the first Board meeting of each calendar year, the By-Laws Chairperson will present the updated By-Laws to the Board for approval.  Once the By-Laws have been approved by the Board, the Secretary will “certify” the By-Laws (hard copy) by signature and date.
• The Secretary will maintain a “hard copy” of the current By-Laws.
• Maintain a copy of all applicable and approved Board member duties and responsibilities 
• Accept written resignation filings by Board members.
• Upon the direction of the President, notify subject Board members of any pending or finalized administrative action, to include removal from the Board.
• Order supplies, as required (letterhead, business cards, etc.)
• Advise the President on any and all matters that may affect the organization.

General Duties (Board Meetings)

• Maintain a permanent seat on the Executive Committee.
• Coordinate the location of all Board meetings.
• Attend all Board meetings.
• If unable to attend a Board meeting, ensure a replacement has been identified in advance to take the meeting minutes.  Advise President in advance of meeting of absent and who the scribe will be.
• Assist President and Vice President in developing Board meeting agenda.
• Notify Board and distribute meeting agenda (to include date, time, place and topics) at least 3 days in advance of meeting date.
• Obtain Board member RSVP’s for all scheduled board meetings or conference calls.
• Prepare the Board minutes and distribute to all Board members:
  • Distribute within one (1) week of when board meeting was held
  • Ensure Action Items are identified for applicable Board members.
  • Ensure written proof in the minutes of all votes (for, against, abstain).

Administrative Duties

• Coordinate in advance with the By-Laws Chairperson to ensure By-Laws have been reviewed by the By-Laws Chairperson for any correction, deletion and/or modification. 
• At the first Board meeting of each calendar year, the By-Laws Chairperson will present the updated By-Laws to the Board for approval.  Once the By-Laws have been approved by the Board, the Secretary will “certify” the By-Laws (hard copy) by signature and date.
• The Secretary will maintain a “hard copy” of the current By-Laws.
• Maintain a copy of all applicable and approved Board member duties and responsibilities 
• Accept written resignation filings by Board members.
• Upon the direction of the President, notify subject Board members of any pending or finalized administrative action, to include removal from the Board.
• Order supplies, as required (letterhead, business cards, etc.)
• Advise the President on any and all matters that may affect the organization.

• Maintain a list of all members and their information.
• Provide member list to web manager for posting.
• Prepare list of attendees for each meeting, verify that they have paid proper amount of meeting fees. 
• Prepare badges for each meeting, Set up registration table and check in and greet attendees.
• Verify with treasurer that all members are paid current.
• Attend regular meeting of the Board
• Develop and implement membership retention and renewal program.
• Develop and implement new member program.
• Report results of membership campaigns to the Board. 
• Generate and send out mail and/or e-mail correspondence to members which may include new member welcome letters, prospective member letters, special invitation letters.
• Report to President/Board, on a regular basis, current member count.
• Report to the President/Board any member concerns or problems.

The Sponsorship Chair is responsible for identifying and developing relationships with groups, companies, and individuals which may be interested in providing sponsorship opportunities for SCRC events. At a minimum this includes:

• Developing sponsorship letter(s) to be sent to all prospective sponsors;
• Establishing funding objectives with Events Chairperson and Treasurer as part of the budgeting process;
• Contacting previous sponsors to see if they will support an event again;
• Soliciting new sponsors;
• Obtaining electronic images/logos from sponsors to be used in SCRC advertisements (i.e. signage, SCRC website, etc);
• Partnering with the Communications Chair and providing required images in a timely manner;
• Ensuring sponsorship funds have been received  prior to the event and transferring them to the Treasurer;
• Supporting the Treasurer with collections efforts if a sponsor has not sent SCRC their committed funds;
• Provide follow-up call/email to sponsor after the event to personally thank them for their support of SCRC.

• Responsible for representing SCRC in beneficial Community Activities
• Makes recommendations of and arranges for SCRC sponsorship of charitable organizations and community related programs
• Develops programs and works with local community groups such as Habitat for Humanity, 2nd Harvest Food Bank, Save the Children, etc. on specific projects
• Acts as liaison between charitable organizations and SCRC
• Presents information on charities, community projects in which SCRC is currently involved and TYD contribution totals, on behalf of SCRC, at member meetings
• Coordinates raffle donation campaigns for each member meeting
• Receives, packages, labels raffle donations for each meeting
• Sells raffle tickets at each member meeting

Seek out, preview, negotiate and contact venues for SCRC events including our educational meetings, social events and fund raising activities. In addition, this is a voting position and therefore attendance is required at least 80% of board meetings and telephone calls. Specific responsibilities include:

• Seek out venues to accommodate projected event attendance
• Visit event spaces to ensure they meet our needs
• Work with Programs Chair on speaker needs for the event
• Negotiate pricing within SCRC budget guidelines
• Prepare SCRC budget worksheet and submit to Board for vote
• Work with venue to ensure all equipment needs are met (AV, registration table, display tables, riser, podium, screen, projector, food, beverage, parking, signage, security)
• Provide negotiated contract to President or Treasurer for signature and payment of deposits
• Work with venue on space layout, timeline of event and any event orders
• Provide final headcount to venue 48 hours prior to event
• Arrive at event space at least 30 minutes prior to event to ensure set-up is according to approved event order(s)
• Be available during event to troubleshoot with venue staff
• Remain at event until event is closed (or delegate responsibility to another representative if necessary) to ensure final payment has been made

General Meeting Needs

• Lunch Meetings
• 11:00 – 2:30
• Meeting space should accommodate at least 100 people
• Corporate Roundtable space – separate room that closes off – separate door from the main event space
• Registration Table
• 2 Microphones (wireless)
• Podium
• Screen (projector not needed)
• Registration Table
• 2 additional tables for sponsor materials
• Chairs/Stools for speakers
• Note - Individual meetings will have different needs so very with Programs Chair and President.

TBD